The Senior Finance & Admin Executive supports the company’s end-to-end finance operations through accurate accounting, timely processing, and strong documentation control.
About the Role
The role covers daily finance activities across accounts receivable, accounts payable, billing, collections, bank reconciliation, and administrative support, with responsibilities assigned based on role rotation (Billing, Collection, or AP) or seniority. This position ensures all financial transactions are recorded accurately, payments and receipts are processed on time, and all supporting documents are properly maintained for audit and compliance. As Senior Executive, this role also assists in month-end and year-end closing, prepares reconciliations, supports statutory filings, and contributes to financial reports and analysis for management decision-making. All tasks must comply with applicable accounting standards, internal controls, and company policies.
AR & AGREEMENT ADMINISTRATION
Drive financial accuracy and contract governance across multiple business branches. Responsible for the end-to-end Accounts Receivable cycle—from initial contract drafting and ERP system setup to automated recurring billing, ad-hoc revenue posting, and credit note authorization. Serve as the key liaison between Sales, Operations, and Finance to resolve billing disputes and ensure zero-defect documentation for audit compliance.
New /Renewal Agreements
1. Prepare new membership/office rental agreements.
2. Ensure all contract details are accurate (rates, term, deposit).
3. Update contract details in the ERP system.
4. Ensure first payment is paid before onboarding
5. Process upgrades, downgrades, change of plans, cancellation notice for any contract amendments
Documentation & Audit Compliance
1. Ensure all agreements are signed and filed.
2. Maintain proper digital and physical folders.
3. Zero missing documents.
Recurring Billing
1. Generate monthly recurring invoices for assigned branches.
2. Ensure all active contracts are billed correctly.
3. Apply new rates from contract renewals or amendments.
Adhoc Billing
1. Post meeting room, events, day pass, parking, add-ons.
2, Ensure adhoc invoices are issued within 24 hours.
Credit Notes (CN)
1. Prepare CN for wrong charges, downgrades, cancellations prior approval from Sales & Ops HOD
2. Prepare CN for deposit refund
Billing Accuracy Control
1. Check for missing billing, double billing, wrong plans.
2. Resolve billing disputes with branches.
3. Ensure all invoices for the month are issued on time.
Requirements
Hands-on AR billing experience — must be able to process invoices and manage billing cycles independently
Able to perform monthly closing independently with minimal supervision
Experience reviewing reconciliations, identifying errors, and resolving discrepancies
Proficient in accounting software (AutoCount experience is an advantage)
Strong attention to detail — both in own work and when reviewing others’ output
Language – English, Bahasa, Mandarin
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