Event Coordinator (Associate/Senior Associate)

About Us :

Are you an aspiring event professional looking to build a career in marketing while crafting extraordinary experiences? At INFINITY8, we believe events are more than gatherings. They’re platforms for inspiration, connection, and transformation. As our Event Coordinator, you’ll play a pivotal role in creating events that build our brand, foster community, and deliver real value to our coworkers and partners.

You’ll also have opportunities to travel as part of the job, working on events across locations, with travel expenses fully compensated.


Job Responsibilities:

Plan and Execute

• Support the marketing and partnerships team in conceptualizing and delivering innovative events that align with INFINITY8’s brand and goals.
• Manage logistics for a variety of initiatives, including member events, brand activations, and partner collaborations.
• Ensure every event is executed flawlessly, delivering unforgettable experiences for attendees.

Collaborate Across Teams

• Work closely with internal teams, including Operations, Sales, and respective Business Units, to align event objectives and deliverables.
• Coordinate with external vendors, suppliers, and stakeholders to ensure smooth event execution.
• Act as a central point of contact for event-related communications and coordination.

Deliver Impactful Experiences

• Assist in developing creative and engaging concepts for events that resonate with target audiences.
• Support branding, design, and guest experience efforts to ensure a cohesive and impactful event narrative.
• Provide on-site support during events, ensuring smooth operations and attendee satisfaction.

Track Performance and Improve

• Collect and analyze event data to evaluate success and identify areas for improvement.
• Gather attendee and stakeholder feedback to refine future event strategies.

Job Requirements

• At least 1 year of experience in event planning, coordination, or related fields.
• Proven experience in organizing and managing events of various scales, from small gatherings to larger activations.
• Familiarity with event management tools and best practices is a plus.
• Excellent organizational skills with an ability to manage multiple projects and timelines.
• Strong communication and collaboration skills to work effectively with diverse teams and partners.
• Creative problem-solving and adaptability to handle unexpected challenges during event execution.
• Attention to detail to ensure every aspect of an event is executed to the highest standard.
• High-energy, proactive, and solution-oriented mindset.
• Passion for creating experiences that connect people and elevate brands.
• Enthusiastic about working in a fast-paced environment with evolving priorities.
• Collaborative team player who’s eager to learn and grow in the role.